Meetings of the board are crucial for achieving company goals, preventing conflicts and making sure that compliance is maintained. But they will only be productive if everyone in the room is involved and committed to fostering constructive dialogue. By following these best practices you can turn your Board meetings into dynamic engines that propel your organization toward its long-term strategy and objectives.

Establishing clear expectations and meeting protocols is the first step towards organizing a well-run board meeting. It involves clearly identifying who is responsible for each item on the agenda, and making sure all attendees have a full understanding of what they can expect from the meeting.

The process of setting and observing timeframes for each agenda item helps keep the focus of the meeting. This will show attendees that they are valued. Think about limiting the number of items on your agenda to ensure that your board members have the time to discuss each item effectively. Voting on non-controversial topics can be accomplished through a consent agenda, which frees up time to discuss important issues. Use visual tools like countdown timers to adhere to your scheduled time frames particularly when addressing sensitive topics.

Distractions from discussions that are new can distract from the goals of the meeting and lead to unnecessary discussions. To avoid this, put the word “parking lot” on the agenda for subjects that require further research or thought but aren’t at the top of the priority list. Be sure to check back regularly the parking area to see what should be researched further, added to the agenda, or assigned as the task.

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