Often called board portals, this software is designed to give digital access to meeting materials and facilitate collaboration between directors. It can also reduce the cost and inconvenience of distributing and filing papers. Anyone who needs to communicate regularly and make decisions must be able to keep their meetings productive, efficient and secure, regardless of how large the group.

A well-designed solution for board management includes features that enable board members to organize meetings, send reminders to meetings and upload meeting documents and create agendas. All of this can be accomplished all from one central location online. Some solutions also support polls and voting, which allows board members to voice their opinions on resolutions or other issues that will have an impact on the company.

A successful board meeting includes the preparation and following-up of meetings. Some of the best tools for managing your board include task-tracking tools, which let you create lists of tasks to track their progress, and even tag people responsible for certain tasks. This increases accountability and transparency among board members as well with between the executive team and the board.

The most crucial feature of any good board management system is an online document center that allows board members to access all documents for meetings, messages from other board members, organizational policies and their responsibilities in one location. This means that when an individual board member is logged into their portal, they can access everything they require for their next meeting. This improves efficiency for both board members and the administrative staff, since it eliminates the need to manually collect and distribute meeting material prior to every meeting. This also reduces the time spent on admin tasks following meetings.

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