A well-run board meeting requires careful planning and execution. It is important to begin the meeting by adequately calling the meeting to order and welcoming participants. The board should also agree on an agenda that is succinct and focused. This lets the board members concentrate on their duties and objectives throughout the duration of the meeting. The objective of a meeting of the board of directors is to create clear and actionable minutes. This can be accomplished with the use of a board management program like Range, which allows multiple users to work simultaneously and ensures accuracy.

The first order of business is to review and then approve the minutes of previous board meetings. Then the CEO or executive director reports on the organization’s progress and any major events that have transpired since the last meeting. The board also discusses committee reports and the financial status of the organization. This includes reviewing and approving financial statements, budgets, and investments. The board then deliberates on any pending or new issues.

It is crucial to encourage discussions and questions, but not getting lost in the discussion could be a waste of time. You can reduce this issue by creating an “parking lot” that is agreed upon for non-agenda items. You can revisit these items later and decide whether they should be added to the agenda or delegated to a task. Last, you should end the meeting in a timely fashion.

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